Privacy Notice

One of the biggest changes to UK data privacy laws comes into effect on 25 May 2018. The General Data Protection Regulation (GDPR) is a positive step towards individuals having more control over how their data is used. The changes will also help you better protect your personal data in all aspects of your life.

We are pleased to advise you that we are very much focused on the way that we manage your data and wish to be transparent to you in order to protect you.

As a firm offering tax refund/tax return services we are bound by the Money Laundering Regulations 2017 in respect of storing your personal data. Under these Regulations we are legally obliged to hold proof of your identification for five years after our relationship ends.

We also need to hold additional data in order to perform tax refund/tax return services on your behalf, and to communicate with HMRC on your behalf where appropriate. We are obliged to retain Tax Return working papers for the current year plus six further years.

Finally, your data is held in our own firm’s customer relationship management (CRM) system to enable us to maintain accurate information about you; to follow up any enquiry you make with us about our services; to liaise with you about the service we are providing to you; and also to write and remind you when it’s time to make a repeat tax refund claim. Data held is backed up to secure servers and to a physically secure location.

We will not pass your data to any third parties, other than at your specific written request, such as for income reference purposes.

Data processing starts as soon as we take your personal details, e.g. your name and address. Our computer systems are password protected and we have fire walls in place against computer hacking. In addition your details are kept in files in locked offices and all confidential waste is shredded or taken by a GDPR compliant specialist firm that deals in confidential waste.

Privacy Policy

  1. Introduction
    1. We are committed to safeguarding the privacy of our website visitors; in this policy we explain how we will treat your personal information.
  2. Credit
    1. This document was created using a template from SEQ Legal (http://www.seqlegal.com).
  3. Collecting personal information
    1. We may collect, store and use the following kinds of personal information:
      1. information about your computer and about your visits to and use of this website;
      2. information that you provide to us when registering with our website;
      3. any other personal information that you choose to send to us;
  4. Using personal information
    1. Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.
    2. We may use your personal information to:
      1. administer our website and business;
      2. personalise our website for you;
      3. send you marketing communications relating to our which we think may be of interest to you (you can inform us at any time if you no longer require marketing communications);
    3. We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party's direct marketing.
  5. Disclosing personal information
    1. We may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes set out in this policy.
    2. We may disclose your personal information to any member of our group of companies this means our subsidiaries, our ultimate holding company and all its subsidiaries insofar as reasonably necessary for the purposes set out in this policy.
    3. We may disclose your personal information:
      1. to the extent that we are required to do so by law;
      2. in connection with any ongoing or prospective legal proceedings;
    4. Except as provided in this policy, we will not provide your personal information to third parties.
  6. Retaining personal information
    1. This Section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.
    2. Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
  7. Security of personal information
    1. We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
    2. You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
  8. Amendments
    1. We may update this policy from time to time by publishing a new version on our website.
    2. You should check this page occasionally to ensure you are happy with any changes to this policy.
  9. Third party websites
    1. Our website includes hyperlinks to, and details of, third party websites.
    2. We have no control over, and are not responsible for, the privacy policies and practices of third parties.
  10. Updating information
    1. Please let us know if the personal information that we hold about you needs to be corrected or updated.